Meeting
 



City of Maple Ridge

COMMITTEE OF THE WHOLE
AGENDA

May 02, 2023
11:00 AM
Virtual Online Meeting including Council Chambers

Committee of the Whole is the initial venue for review of issues. No voting takes place on bylaws or resolutions. A decision is made to send an item to Council for debate and vote or to send an item back to staff for more information or clarification before proceeding to Council. The meeting is live streamed and recorded by the City of Maple Ridge.
For virtual public participation during Community Forum register by going to the Public Portal at https://mapleridge.primegov.com/public/portal and clicking on the microphone icon for the select meeting
1.
CALL TO ORDER
 
1.1
Territory Acknowledgment
The City of Maple Ridge carries out its business on the traditional and unceded territory of the Katzie (q̓ic̓əy̓) First Nation and the Kwantlen (qʼʷa:n̓ƛʼən̓) First Nation.

 
2.
APPROVAL OF AGENDA
 
3.
MINUTES
 
3.1
Adoption of Minutes – April 18, 2023
 
4.
DELEGATIONS/STAFF PRESENTATIONS
 
4.1
YWCA Metro Vancouver
Presentation by Shauna Shortt, City Shift Project Lead, to discuss the City Shift Project which aims to make Metro Vancouver a more equitable, prosperous and just region by supporting cities to adopt an equity lens (like Gender-based Analysis Plus) across policy, funding, service and planning decisions.

 
4.2
2024 BC Summer Games
Verbal update by Mayor Dan Ruimy and staff.

 
5.
PLANNING AND DEVELOPMENT SERVICES

Note: 
• Owners and/or Agents of development applications on this agenda may be present to answer Council questions pertaining to their item at the conclusion of Staff presentations for that item.
• The following items have been numbered to correspond with the Council Agenda where further debate and voting will take place, upon Council decision to forward them to that venue.
 
5.1
Secondary Suites and Detached Garden Suites on the Same Lot in the ALR
Staff report dated May 2, 2023, recommending that Zone Amending Bylaw No. 7929-2023, to permit secondary suites and detached garden suites on the same lot in the Agricultural Land Reserve, be given first and second reading and be forwarded to Public Hearing.

 
5.2
2022-286-RZ, A portion of 24548 Lougheed Highway and unaddressed lot identified by PID No. 012-847-046, Temporary Use Permit
Staff report dated May 2, 2023, recommending that Temporary Use Permit No. 2022-286-RZ, to allow a temporary office and outdoor storage, be forwarded to Public Hearing and subsequent Council Meeting for a decision once the terms and conditions outlined in the report have been met.

 
5.3
2023-053-RZ, 12625 McNutt Road, RS-3 to RS-2
Staff report dated May 2, 2023, recommending that Zone Amending Bylaw No. 7921-2023, to rezone from RS-3 (Single Detached Rural Residential) to RS-2 (Single Detached Suburban Residential), to permit a future subdivision of two single-family residential lots, be given first reading and that the applicant provide further information as outlined in the report.

 
5.4
2021-023-RZ, 12080 228 Street, RS-1 to R-3
Staff report dated May 2, 2023, recommending that Zone Amending Bylaw No. 7762-2021, to rezone from RS-1 (Single Detached Residential) to R-3 (Single Detached (Intensive) Urban Residential), to permit a future subdivision of three lots and a rear lane access, be given second reading and be forwarded to Public Hearing.

 
5.5
2021-092-RZ, 12414 216 Street, RS-1 to R-1
Staff report dated May 2, 2023, recommending that Zone Amending Bylaw No. 7754-2021, to rezone from RS-1 (Single Detached Residential) to R-1 Single Detached (Low Density) Urban Residential, to permit a future subdivision of two lots, be given second reading and be forwarded to Public Hearing.

 
5.6
2021-571-RZ, 12390 216 Street, RS-1 to R-1
Staff report dated May 2, 2023, recommending that Zone Amending Bylaw No. 7821-2021, to rezone from RS-1 (Single Detached Residential) to R-1 (Single Detached (Low Density) Urban Residential), to permit a future subdivision of two lots, be given second reading and be forwarded to Public Hearing.

 
5.7
2023-022-DVP, 20523 Lorne Avenue, Development Variance Permit
Staff report dated May 2, 2023, recommending that the Corporate Officer be authorized to sign and seal 2023-022-DVP respecting property located at 20523 Lorne Avenue, to reduce the minimum Right-of-Way for the existing Standard Lane at the rear of the subject property from the required 7.5m (24.61 ft.) to 6.0m (19.69 ft.).

 
5.8
2023-055-VP, 28621 104 Avenue and 10455 287 Street, Development Variance Permit 
Staff report dated May 2, 2023, recommending that the Corporate Officer be authorized to sign and seal 2023-055-VP respecting the properties located at 28621 104 Avenue and 10455 287 Street, to waive the requirement to improve surfacing, curbing, drainage, or other works identified in Schedule A on existing highways within or immediately adjacent to a proposed subdivision or development, to the standard prescribed in the bylaw, where the standard is less than that prescribed by the bylaw for the existing zone.

 
6.
ENGINEERING SERVICES
 
7.
CORPORATE SERVICES
 
7.1
2022 Consolidated Financial Statements
Staff report dated May 2, 2023, recommending that the 2022 Consolidated Financial Statements be approved.

 
8.
PARKS, RECREATION, AND CULTURE
 
8.1
Maple Ridge Historical Society Operation and Lease Agreements Renewal
Staff report dated May 2, 2023, recommending that the Maple Ridge Historical Society Operating Agreement dated January 1, 2022, and that the Maple Ridge Historical Society Lease Agreements for the Brick Yard House & Office, St. Andrew’s Church, and The Old Post Office, effective from January 1, 2022, all be approved for a three year term, and that the Corporate Office be authorized to execute these agreements.

 
9.
ADMINISTRATION
 
9.1
2023 – 2026 Strategic Plan
Staff report dated May 2, 2023, recommending that the 2023-2026 Council Strategic Plan be adopted.

 
9.2
Award of Contract: Request for Proposal PL23-1: Data Re-Cabling & Server Room Relocation Project at Operations Centre
Staff report dated May 2, 2023, recommending that Contract PL23-1: Data Re-Cabling & Server Room Relocation Project be awarded to IDR Commercial Construction Management, a contract contingency be approved to address variations in the building condition, the project budget be increased, and that the Corporate Officer be authorized to execute the contract.
 

 
10.
COMMUNITY FORUM
 
11.
ADJOURNMENT